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A version of this appeared in the Westchester County Business Journal. Can’t figure out which ones to choose from? If it’s a weekend function, try to select a venue that is a destination unto itself – on the water, with sunset views, or at a rooftop lounge. Any person who is experienced in event industry knows very well that choosing the right venue and location can make or break the success of an event. © 2019 Colony Space Asia Sdn Bhd. Furthermore, the right venue can make the planning process much more seamless, helping to provide you with all the “extras” needed to make a lasting impression – from linens, to florals, to connecting you to other vendors who can assist in bringing your event to life. Every event planner's main goal is to find the perfect venue for their event. Try to choose a venue that’s most convenient and appealing to the guests you’re hoping to attract. For instance, you’re not going to host a training workshop in a stadium. How an Event Planner Works With a Caterer. Understanding the demographics of your attendees is important when identifying critical location necessities. Though there are many components to planning a memorable event, finding the right venue is an art form all its own. These two notions are interrelated activities, while tourism is mostly dependent on effective management of events. Steps to Finding the Perfect Event Venue. People feel happiest and satisfied after eating a nice full meal. However, viewing the event space does give you better spatial awareness and helps you select the correct room layout. General enquiries: +60 18-213 8086 Whatsapp: +6018 213 8086 Email: [email protected]. Each event has its own uniqueness. Your event venue should be just the right size, tailored to your event capacity. Services and Amenities. Perhaps, if the venue is open to this, costs can be deferred by working with an alcohol sponsor. Sounds simple, but this one can make or break you. Give your group plenty of room for private meetings, as well as a place for a large gathering. For a local event, you may be looking for a venue … If it’s an after-work networking event, try to plan it nearest to where your invitees go to work all day, or along the popular commute home route. The right venue ensures that your event will be executed to any specifications, and that guests will be surprised and delighted by their experience, resulting in a favorable view of your company, or the clients you represent. Generating Leads. It may seem obvious, but the actual space available for meetings is an important factor when selecting a venue. This should be of no surprise, but it does get overlooked from time to time. This “menu” of five elements is great start to selecting the venue that will take your client events to the next level. Not too small and not too big. Are you having trouble deciding between venues for your upcoming event? Or, it’s selecting the restaurant that has just won “Best Restaurant of the Year” or “Best Chef” accolades. While you’re at it, … Now, let’s talk about the significance of tourism in event management. Here at Colony, we have dedicated community managers to ensure that your event will go as smoothly as possible without interruptions. Before you pick a venue, try to find out a little bit about it. Some questions to ask include: is the audio-visual in the room high quality, and easy to handle? A venue not only forms the backdrop to the event, it creates an impression of a company and aids the smooth running of every aspect of the event too. There are many areas that go into making a successful event. the right size, tailored to your event capacity. Planning a successful corporate event therefore is very important when it comes to getting a positive result. If the venue you’re eyeballing is one that people are talking about in local magazines, on social media, and around the water cooler – you’re getting warm. Each event venue has its own atmosphere, so be sure to pick the right one for your event. Some of my most successful events to date have been planned using this strategy as a guide: quite simply, choose the venue with the biggest “wow” factor. Including her input on these details is the best way to ensure the event’s success. Build brand recognition. If the latter is true, discomfort will be the only takeaway from the evening. If you feel that the venue is lacking in either one of the three categories, you may want to consider another venue. Why Location Is Key When Choosing Event Venue When it comes to buying a property in which to live, many people swear by the old adage ‘location, location, location’ – and it seems this is no less important for event organizers looking for somewhere to host their next meeting or conference. Analyze The Financial Performance of Your Meeting or Event. An intimate client dinner, for instance, wouldn’t go over best in a large event hall. How far away is the nearest airport? It’s essential that you, the event organizer, understands who your audience is. When budget is an issue, you may choose to plan an alcohol-free function, but simply keeping the offering to one alcoholic selection – such as bubbly or a single signature cocktail – can make a big dent in cost, without seeming like a budget cop-out. While you can’t capture the perfect location for everybody, you can pick a spot that’s easy to get to, isn’t accessible only via the most gridlocked highway in the area, and generally speaking, isn’t off the beaten track. Choosing the ideal location for your event can be overwhelming. It can make all the difference. You should also consider if yo… The right venue isn’t the right venue if it holds just under your anticipated attendee target. Don’t be afraid to tap into their expertise, and also to negotiate. Why Event Management is Important in Tourism. The private room of a restaurant, or even a cozy corner table in the heart of the restaurant, is a better option, giving your guests the atmosphere and energy of the restaurant itself, with a private enough area to conduct business and personalize the table and space to your specifications. A bonus: sometimes it’s easier to book a full event at these spots than to reserve a simple table for two. Several factors need to be kept in mind when planning an event. Most venues will charge an upfront hire fee or they’ll offer the venue out on a minimum bar spend. Find a policy that fits your needs and, if this does happen to you before you get it, make sure to have your event venue put their vehicle policy in writing ahead of time. It is best to decide as soon as you can on the venue/area to use, the size of the event, its contents and the date and time it will happen. 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