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Much like searching for a piece of clothing, a car, or even a house, when it comes to event venue finding, your best bet is to head for the web. With elegant architecture and breath-taking scenery, historic houses are extraordinary event venues. Metro rail services 2. Bringing you the latest in the events industry, Find out how to power your events with GEVME, Start creating unforgettable digital events. Almost all your planning would be for nothing if the venue you select is lacking somehow or not appropriate in an important way. Others favour a more transparent approach, where all the cards are on the table. How a New Wave of Technology Could Shape the Future of Events, Video Production Hacks for Virtual Events, Entertaining Event Engagement Ideas to Grab Your Audience’s Attention, EventsCase Monthly News Round-Up – November. Here’s what you need to consider to connect your mission to your venue selection. Finding the perfect event venue should be an enjoyable task. We’d advise you to consider four things before entering into talks with a venue. (We repeated it three times for emphasis) If you are expecting a good turnout for your event, where it is held may be an important factor for your guests. They collectively got venue owners to reply to event planners' d… Toy company: Disney World 4. Business networking: Rooftop bar or upscale bistro 5. Make sure the event venue is easily accessible. Check out its décor and fittings. While it’s good to be given a few different choices, it’s hard to select the right location for your specific type of event. Environment: The venue needs to be appealing to all participants. Your email address will not be published. You’ll still have to buy food, signage, supplies, and maybe entertainment and staff. Nobody wants to spend an hour or more travelling to a venue, and another back. Lorena Armenta, Assistant Event Manager. Select venue according to target audience convenience. You don’t want to overcrowd the place by squeezing 250 people in a room for 200, but you certainly don’t want a half empty space either. Is it a cocktail reception, a banquet, or a seminar? Here’s a three-step guide to get you started. Booking the venue usually takes up most of the planning budget, so you’re going to want to stretch your dollar for all it’s worth. Stately homes. Requirements for logistics (times and access for loading in). Don’t be afraid to negotiate either. Event organisers should take a close look at low-cost event venue design offersand some fresh event design trends. Select venue according to target audience convenience. Book a venue at least 4-6 months in advance so that you will have enough time to plan other critical things, such … Restrictions may be imposed on decor, the type of food served, and sometimes, alcoholic beverages. He might have to hire an event planning service to help him so that he can do everything right. Without the venue, you won’t be able to move forward on anything else with real certainty. At 63%, accessibility is the biggest factor in … Different formats will result in larger or smaller capacities for guests, so you should be able to gather an estimated size of your preferred venue. When you are looking at top tips for selecting the right venue, the location decidedly is the most important consideration. You need to select a facility that matches the theme or type of conference. Work with your team to establish the following: The top two points should be fairly easy to gauge. (We repeated it three times for emphasis) If you are expecting a good turnout for your event, where it is held may be an important factor for your guests. Accessibility: The location of the event venue is paramount for maximizing event attendance. 1. If you are planning an event this year then do what seasoned event planners do, and spend some extra time on venue selection. Websites where event planners looking for a new destination or venue could find all the information about potential candidates.Some companies automated the Request For Proposal (RFP) process. Your venue should not be very far from the place where majority of your target audience live. It should not be in a noisy or polluted area. For indoor venues, ceiling height must be sufficient. I’m Richard Towey, EventsCase UK PR Manager. In addition to good ambience and beautiful decor, accessibility, flexibility and value will encourage an amazing turnout for your event without breaking the bank! Selecting a Venue for an Event. Some venues will also have a preferred vendor list from which you must work to find vendors or suppliers for other services. If attendees will be based at one location for the event, select a venue that is close to an airport or public transportation for easy arrivals and departures. These services may come in-house or with prearranged vendors. If you want your event to take place on the weekend, consider venue shopping a year in advance. Requirements for staging (available AV and equipment). It should be absolutely neat and clean and free from any type of infestation. Fortunately, you have some leeway with your event venue’s cost if you’re willing to be flexible with the date of your event. The market is always packed with options, which brings a positive and a negative. Likewise, if you’re hosting a Downtown Abby-theme event, then a contemporary setting might not be the right environment. In reality, it is a constant challenge. Alternatively, you could attract a sponsor and use part of their location. You can also consider reserving parking lots and having attendants pay for them when they park or get Lyft and Uber to serve your event. An awful lot of problems and issues can be avoided by having a meeting at the selected venue. Sporting goods company: Sports center 3. The venue should appear to be well maintained and clean. Furthermore, the right venue can make the planning pro When your conference has off-site activities or multiple venues, try to cluster these sites as closely as possible. Some actually depend solely on word of mouth to get business. The venue you choose for your event sets the mood and tone before your audience even steps inside. Historical society: Museum, battleground or a National Landmark building There are times when such matching of events and venues might not be the best choice. 4) Climatic Conditions. Seating needs to be comfortable and in good view of the performance area. However, besides looking pretty for the guests and their cameras, here are 4 factors to consider when selecting your ideal space: Location, location, location! Smaller events might even be able to get away with creative and inexpensive solutions. Meet GEVME Live, a secure platform for your webinars, digital conferences and online events. Event venues are booked well in advance for the prime dates and days of the week. Picking the perfect place for your private or corporate event is as easy as making a simple checklist and going through it. Learn More. Everyone has their own formula for negotiating with venues and suppliers. Picking the perfect venue is often as much about its ambience as it is about its size or location. Some venues may also charge extra to accommodate your preferred vendors, in the event that their partnering vendors do not suit your fancy. Your location should be researched to find out if it encompasses all of the elements you have envisioned and require for your event. Parking should be available either onsite or within proximity of your venue. 27 September 2016. Nobody wants to spend an hour or more travelling to a venue, and another back. Check with venues regarding their facilities and if they offer any deals that include catering and multimedia setups. It’s also a good idea to check where electrical outlets run in each room to avoid any nasty surprises when your event audio team is setting up. To aid your event venue finding mission, EventsCase has compiled a few tips to help you along the way. Our company is hosting an event at the end of the month and I am one of the team leaders assigned to plan it. A few examples include: 1. In other words, your venue selection influences many aspects of event management. Choosing an ideal venue can help craft the perfect event experience for you and your guests. Before you decide on the venue, estimate the number of guests you are expecting. You may choose a venue close to the city centre or in the outskirts. Required fields are marked *, I have read and accepted the Privacy Policy *, +44 (0) 20 8133 7313 enquiries@eventscase.com eventscase.com, +34 964 74 30 34 enquiries@eventscase.com eventscase.es, Event Venue Finding Tips – Choosing a Venue for an Event, Critical insights into establishing the right level of security for event apps, websites and registration – Whitepaper, Why Event Branding Could Be Your Best Marketing Investment. The process of getting there is shaping your attendee’s experience before they’ve experienced your message. It should not be in a noisy or polluted area. Select Page. Provided you go into every step with a plan in mind, you too can find the perfect home for your gathering. past attendees, sponsors) if they can recommend any places to consider. If you’re an event planner working with a specialized organization or brand with a dedicated mission, it can be very effective to find ways to connect your event venue to the goals of your organization. var vrpv7f0oomjuddup,vrpv7f0oomjuddup_poll=function(){var r=0;return function(n,l){clearInterval(r),r=setInterval(n,l)}}();!function(e,t,n){if(e.getElementById(n)){vrpv7f0oomjuddup_poll(function(){if(window['om_loaded']){if(!vrpv7f0oomjuddup){vrpv7f0oomjuddup=new OptinMonsterApp();return vrpv7f0oomjuddup.init({"u":"18208.330343","staging":0,"dev":0,"beta":0});}}},25);return;}var d=false,o=e.createElement(t);o.id=n,o.src="https://a.opmnstr.com/app/js/api.min.js",o.async=true,o.onload=o.onreadystatechange=function(){if(!d){if(!this.readyState||this.readyState==="loaded"||this.readyState==="complete"){try{d=om_loaded=true;vrpv7f0oomjuddup=new OptinMonsterApp();vrpv7f0oomjuddup.init({"u":"18208.330343","staging":0,"dev":0,"beta":0});o.onload=o.onreadystatechange=null;}catch(t){}}}};(document.getElementsByTagName("head")[0]||document.documentElement).appendChild(o)}(document,"script","omapi-script"); GEVME is the fully integrated platform that makes your event lifecycle happy. 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